Committees

Library Advisory Council


Rules

General

  • The library is primarily intended for the use of students, faculty members and staff of this college.
  • It also wants to uphold the academic integrity and good name of the college both in and outside the campus.
  • Library users shall sign in the register before entering.
  • Strict silence must be maintained in the library.
  • Personal belongings are not allowed inside stack room, reference section and digital library .
  • Books will be issued only on production of borrower card. Cards are not transferable. Books will be issued only to the cardholder and not through anybody else.
  • Students are not permitted to sit in the library during their lecture and practical hours.
  • No bags, umbrellas, parcel, etc. except files and books may be brought into the Library. Adequate storage facilities have been provided at the entrance to the Library.
  • On leaving the Library, all users are required to produce for inspection all books and items taken out of the Library for inspection.
  • Reservation of seats is not permitted. Books and other articles left for any length of time on chairs and tables may be removed by the library staff.
  • The Library staff has the right to request a user to leave the premises if he is found to be violating any of the Library rules.
  • Official time for determining fines on overdue books and for other purposes will be read according to the time determined in the computer system at the Circulation Counter.
  • The Library will not accept responsibility for the loss or misplacement of personal belongings.

Library cards:

  • Four cards will be issued to every student to borrow books from the library.
  • Each card will enable the member to borrow only one book.
  • The students shall return their cards to the library on completion of their course.
  • A fine of Rs.25 will be charged for each card which is lost. The duplicate card will be issued after a month from the date of payment of the amount.
  • The borrower will be responsible for any loss or non-return of books issued against his/her original or duplicate library cards.
Staff Details
 

Sno

Staff Name

Designation

Qualification
1 T. PRABAKARAN LIBRARIAN BLIS(.) , M.L.I.S(LIB.INF) .,
2 E. JAYANTHI LIBRARIAN M.L.I.S(LIB.INF).,M.PHIL(LIB & INF SCI).,BLIS(.)

3

Dr.M.MOHAN KUMAR

 LIBRARIAN BLIS(.) , M.L.I.S(LIB.INF) .,M.PHIL(LIB & INF SCI)., PH.d.,
4 S KANNAN LIBRARIAN BLIS(.) , M.L.I.S(LIB.INF) .,
 
SNO DEPARTMENT

AVAILAVBLE BOOKS

AVAILABLE JOURNALS
  TITLES VOLUMES NATIONAL INTERNATIOANL
1 ECE 1463 5844 12 17
2 CIVIL 1163 4796 12 6
3 CHEMICAL 761 3044 6 7
4 CSE 1421 4544 12 8
5 IT 825 3088 6 11
6 EEE 621 2484 6 11
7 MECHANICAL 928 3604 12 19
8 BIO-TECH 649 3096 6 11
9 S & H 1065 5060 – 6
10 MBA 1477 5894 12 15
11 MCA 1229 5312 12 9
12 ME 226 524 5 9
    11828 47290 101 119

Academic Year 2022-2023

S.No

Date of Meeting

Semester

Agenda

  1.  

24-11-2022

ODD

  1. Status Update by Librarian and total books. E-resources subscriptions (e.g., NDL, DELNET) in active us.

  2. Department Requirements: and Consolidated list and title of Publishers.

  3. Proposal to add 10 new computer terminals for digital access

  4. Suggestion to add video tutorials on accessing e-journals and citation tools.

  1.  

06-12-2022

ODD

  1. Review of current library resources

  2. Department-wise new book/journal requirements

  3. Digital resource expansion

  4. Feedback from students and faculty

  5. Budget and procurement planning

3.

03-05-2023

EVEN

  1. Plans for upgrading reading areas and study zones

  2. Wi-Fi coverage improvements

4.

 

01-06-2023

EVEN

  1. Hosting of knowledge-sharing events: book fairs, author talks, competitions

  2. Recycling of old books and outdated materials.

  3. Extension of Library time for hostel students.

Academic Year 2023-2024

S.No

Date of Meeting

Semester

Agenda
  1.  

25-09-2023

ODD
  1. Planning of library orientation sessions for new students
  2. Discussion on library rules and circulation policies.
  3. Library Usage Overview.
  4. New Resource Requests
  1.  

29-11-2023
  1. Any amendments to membership or lending rules
  2. Assessment of current e-resources and usage statistics.
  3. Proposal for weekend access to digital resources through remote login.
  4. E-Resources & Digital Access :subscription continuity

3.

11-03-2024

EVEN
  1. Status update on library management software .
  2. Department-wise requirements for new books and journals.
  3. Plan to introduce a digital library helpdesk for tech support

4.

05-04-2024
  1. Review of library usage statistics
  2. Suggestions/feedback from faculty and students.
  3.  Decision to continue subscriptions to DELNET, NDL, and SpringerLink

Minutes of the meeting

MEETING NO : VTHT/ LAC/003/23-24

DATE                : 11.03.2024

VENUE             : Central Library

MEMBERS PRESENT

AY 2023-2024

SL.NO

NAME OF THE MEMBER

DEPT

DESIGNATION

1.

Dr.E.Kamalanaban

Principal

      Chairman

2.

Dr.V.R.Ravi

ECE

Convenor

3

Dr.M.Gopinath

Biotech

Co-Convenor

4.

Dr.J.B.Veeramalini

Chemical

Member

5.

Mrs.E. Jayanthi

Librarian

Member

6.

Mr.S. Kannan

Librarian

Member

7.

Mr.T. Prabakaran

Librarian

Member

AGENDA:

  1. Review of previous meeting minutes
  2. Status update on library management software .
  3. Department-wise requirements for new books and journals

MEETING MINUTES:

  1. Review of Previous Minutes
  2. Department wise books requirement.
  3.  New software updating.
  4. Other Points

POINTS DISCUSSED

  1. Reviewing and recommending new books, textbooks, reference books, journals (print and e-journals), databases, and other learning materials (e.g., NPTEL videos, e-learning materials)..
  2. Addressing book requirements for upcoming semesters and new courses/programs.
  3. Proposals for acquiring competitive examination books (GATE, NET, etc.) and placement-related materials.
  4. Providing input on the allocation of library budgets for various resources and services.
  5. Developing and maintaining the college's institutional repository for housing research papers, student projects, lesson modules, question papers, and syllabi.
  6. Monitoring the usage of internet facilities in the digital library and bandwidth requirements.
  7. Updating the library website and ensuring accessibility to online resources (e.g., OPAC).
  8. Discussions on additional racks for books and periodicals.

Academic Year 2024-2025

S.No

Date of the Meeting

Sem

Agenda
  1.  

26-09-2024

ODD
  • Review of current year budget utilization.
  • Approval of new allocations (books, journals, digital resources).
  • Library usage report and resource status
  • Procurement of new books and journals to be submitted -2 days
  1.  

14-11-2024
  • Proposals for new databases and e-journals
  • Maintenance or upgradation of physical infrastructure (furniture, AC, lights, internet, etc.)

3.

20-02-2025

Even
  • Status of subscription renewals (print and e-resources)
  • Anna University e –Resources Consortium to be Purchased in the upcoming semester.
  •    Evaluating library resources' usage
  • Access to NPTEL  portals has been provided to all students.
  • Based on student feedback, the committee approved extending library hours till 7:00 PM during the examination period.

4.

16-04-2025
  • Library record keeping (NAAC/NBA audits)
  • Digital resource access control
  • Analyzing student reading habits
  • Enhancing security and accountability  Review of previous meeting minutes
  • Improving digital access and e-resources
  • Enhancing reading environment and infrastructure
  • Planning for Library Orientation Program

Last update 25-02-2026

S.No

Name of the Member

Designation

Representing

1

Dr.E.Kamalanaban

Principal

Chairperson

2

Dr.V.R Ravi

Dean Academic

Member

3

Dr.S. Durgadevi

CSE /HOD

Member

4

Dr.M. Malleswari

IT /HOD

Member

5

Mr.Manoj Kumar M

Civil /HOD

Member

6

Dr.Veeramalaini.J.B

Chemical /HOD

Member

7

Dr.S.K. Manikandan.

System Administrator / ICT Coordinator

Member

8

Dr.Sureshchinnathambi.M

ECE / HOD

Member

9

Dr.S.Sathishkumar

AI&DS/ HOD

Member

10

Dr.D.S.Manojkumar.

AIML/ HOD

Member

11

Dr.Iyappan.J

Biotech / HOD

Member

12

Dr.Palanisamy.R

Mechanical /HOD

Member

13

Dr.Nagaraj.S

MBA/HOD

Member

14

Ms.P.Madumitha

UG Student Representative-CSE

Member

15

Ms.M.Swathi

UG Student Representative-ECE

Member

16

Mr.S.Nishanth

UG Student Representative –AIML

Member

17

Ms.R.Hemapriya

PG Student Representative -MBA

Member

18

Dr.E.Boopalan

 Librarian, Sathyabama Institute of Science and Technology

External Member

19

Dr.M.Mohan Kumar

Librarian

Member Secretary

                                                                                                            Date: 03-09-2025

CIRCULAR

Library Advisory Council Meeting

Dear Members of the Library Advisory Council,

This is to inform you that the Library Advisory Council Meeting is scheduled to be held as per the details given below:

Date: 12-09-2025

  Time: 03.00 PM to 04.30 PM      

  Venue: Admission Room                                             

 

Agenda:

 

1. Remote Access to Library Resources

2. Procurement of New and Prescribed Editions of Books

3. Availability of Prescribed Textbooks as eBooks

4. Competitive Examination Preparation Books

5. Subscription to Competitive Examination Magazines

6. Introduction of AUTOLIB Software and Barcode Scanners

7. Library Induction Programme (LIP)

8. Utilization of Online Journals

9. Renewal of Library Books for Holiday Period

 

All members are requested to make it convenient to attend the meeting and actively participate in the discussions.

Your cooperation in this regard is highly appreciated.

Thanking you.

 

Principal

 

 

 

S. No.

 

Name of the Member

Position in Committee

Signature

1

Dr.E.Kamalanaban

Chairperson

 

2

Dr.V.R Ravi

Member

 

3

Dr.S. Durgadevi

Member

 

4

Dr.M. Malleswari

Member

 

5

Mr.Manoj Kumar M

Member

 

6

Dr.Veeramalaini.J.B

Member

 

7

Dr.S.K. Manikandan.

Member

 

8

Dr.Sureshchinnathambi.M

Member

 

9

Dr.S.Sathishkumar

Member

 

10

Dr.D.S.Manojkumar.

Member

 

11

Dr.Iyappan.J

Member

 

12

Dr.Palanisamy.R

Member

 

13

Dr.Nagaraj.S

Member

 

14

Ms.P.Madumitha

Member

 

15

Ms.M.Swathi

Member

 

16

Mr.S.Nishanth

Member

 

17

Ms.R.Hemapriya

Member

 

18

Dr.E.Boopalan

External Member

 

19

Dr.M.Mohan Kumar

Member Secretary

 

 

 

Principal

 

 

Date: 12-09-2025                                                         Ref :Time: 03.00 PM to 04.30 PM                                                         Venue: Admission Room

                                                                                 

Minutes of the Meeting

 

The 3rd Library Advisory Council Meeting for the Academic Year 2025–26 was conducted as per the schedule circulated to all the members on 03-09-2025. The following members were present during the meeting:

 

Library Advisory Council Members

 

S.No

Name of the Member

Designation

Representing

1

Dr.E.Kamalanaban

Principal

Chairperson

2

Dr.V.R Ravi

Dean Academic

Member

3

Dr.S. Durgadevi

CSE /HOD

Member

4

Dr.M. Malleswari

IT /HOD

Member

5

Mr.Manoj Kumar M

Civil /HOD

Member

6

Dr.Veeramalaini.J.B

Chemical /HOD

Member

7

Dr.S.K. Manikandan.

System Administrator / ICT Coordinator

Member

8

Dr.Sureshchinnathambi.M

ECE / HOD

Member

9

Dr.S.Sathishkumar

AI&DS/ HOD

Member

10

Dr.D.S.Manojkumar.

AIML/ HOD

Member

11

Dr.Iyappan.J

Biotech / HOD

Member

12

Dr.Palanisamy.R

Mechanical /HOD

Member

13

Dr.Nagaraj.S

MBA/HOD

Member

14

Ms.P.Madumitha

UG Student Representative-CSE

Member

15

Ms.M.Swathi

UG Student Representative-ECE

Member

16

Mr.S.Nishanth

UG Student Representative –AIML

Member

17

Ms.R.Hemapriya

PG Student Representative -MBA

Member

18

Dr.E.Boopalan

 Librarian, Sathyabama Institute of Science and Technology

External Member

19

Dr.M.Mohan Kumar

Librarian

Member Secretary

The Member Secretary of the Library Advisory Council welcomed all the members present.  

Agenda of Meeting:

 

1. Remote Access to Library Resources

2. Procurement of New and Prescribed Editions of Books

3. Availability of Prescribed Textbooks as eBooks

4. Competitive Examination Preparation Books

5. Subscription to Competitive Examination Magazines

6. Introduction of AUTOLIB Software and Barcode Scanners

7. Library Induction Programme (LIP)

8. Utilization of Online Journals

9. Renewal of Library Books for Holiday Period

 

Points Discussed and Decisions Disseminated

 

Item 1. Remote Access to Library Resources

Discussion:
Accessing books and e-resources from home through user ID login was discussed.

Resolution:
Remote access has already been provided through the Knimbus Remote Access Platform, which has been subscribed.

Action by: Librarian

 

Item 2. Procurement of New and Prescribed Editions of Books

Discussion:
Increasing the number of prescribed textbooks and procuring newer editions.

Resolution:
It was agreed to purchase new editions of books based on recommendations received from the respective Heads of Departments (HoDs).

Action by: Librarian/HoD

 

 

 

 

 

Item 3. Availability of Prescribed Textbooks as eBooks

Discussion:
Increasing the number of prescribed textbooks available as eBooks on the VTHT official website, considering the limited availability of hard copies.

Resolution:
It was agreed to subscribe to more eBooks based on the recommendations of the HoDs.

Action by: Librarian/ ICT Coordinator

 

Item 4. Competitive Examination Preparation Books

Discussion:
Updating and increasing the number of preparation books for competitive examinations such as GATE, UPSC, GRE, IELTS, GMAT, and CAT.

Resolution:
The Principal approved the purchase of the latest editions of competitive exam preparation books and agreed to increase their numbers based on student requirements.

Action by: Librarian / Placement officer

 

Item 5. Subscription to Competitive Examination Magazines

Discussion:
Subscription to monthly magazines related to competitive examinations.

Resolution:
The Principal approved the subscription to monthly competitive examination magazines.

Action by: Librarian

Item 6. Introduction of AUTOLIB Software and Barcode Scanners

Discussion:
Introducing AUTOLIB software and additional barcode scanners at the library counter to avoid student crowding during ID card scanning.

Resolution:
The provision of an additional barcode reader was approved.

Action by: Librarian/ Procurement Committee

 

Item 7. Library Induction Programme (LIP)

Discussion:
Conducting the Library Induction Programme during the First-Year Orientation Programme, preferably as part of the campus tour, to familiarize students with library facilities, e-resources, and the digital library.

Resolution:
It was decided to conduct the LIP accordingly. Video recordings related to e-resource access and digital library usage will be made available on the website. It was also proposed to provide access to videos of prominent speakers through the digital library.

Action by: Librarian/ ICT Coordinator

 

Item 8. Utilization of Online Journals

Discussion:
Improving the utilization of online journals by assigning individual or group assignments during library hours.

Resolution:
The Principal suggested that students may browse and download online journal articles during library hours and complete assignments at home.

Action by: Department HoDs.

 

Item 9. Renewal of Library Books for Holiday Period

Discussion:

Renewal of Library Books Issued to Students for Holiday Period

Resolution:
It was resolved that students who wish to renew their library books for the holiday period must submit a request to the Librarian through official email. Upon receiving the email request, the Librarian will verify the issued books and extend the due date up to the reopening date of the institution.

Action by: Librarian

 

 

Conclusion

 

All concerns raised by the students and wardens were acknowledged. Respective departments have been informed, and necessary actions are either under process or pending initiation. The progress of the discussed issues will be reviewed in the next meeting.

 

Next Meeting Schedule

 

Date: 12th February 2026

                                                                                                          

                   Principal

 

 

 

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