SERVICE RULES
VEL TECH HIGH TECH DR.RANGARAJAN DR.SAKUNTHALA ENGINEERING COLLEGE
Chennai - 600 062
(Approved by AICTE & Affiliated to Anna University, Chennai)
Chennai - 600 062
(Approved by AICTE & Affiliated to Anna University, Chennai)
This document embodies the Service Rules framed for the R.S Trust and the Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College. It aims to uphold high standards of discipline, commitment, and professionalism among all staff members, thereby ensuring a robust academic environment.
These comprehensive rules serve as a guiding charter for all employees, elucidating their rights, responsibilities, and institutional expectations. By setting clear standards, we strive to nurture an atmosphere of mutual respect, continuous learning, and unwavering excellence.
We trust that all members will meticulously adhere to these guidelines, contributing significantly to the growth and stature of our esteemed institution.
It gives us immense pleasure to present these Service Rules, meticulously crafted to guide every member of our academic community. We believe that a transparent, well-defined framework forms the bedrock of trust and collaboration.
Let us all work together in upholding the values of integrity, discipline, and excellence that have always distinguished Vel Tech High Tech. Your dedication and adherence to these standards will propel our institution to even greater heights.
— Chairman
R.S Trust
These Service Rules reflect our unwavering commitment to cultivating an environment of fairness, accountability, and innovation. Together, let us uphold these guiding principles and ensure a thriving culture of academic brilliance.
We encourage every staff member to embrace these policies wholeheartedly, enhancing not just personal growth but also fortifying the pillars of our institution's legacy.
— Vice Chairman
R.S Trust
At Vel Tech High Tech, we deeply value the contributions of every faculty and staff member. These Service Rules are designed not merely as regulations, but as a shared commitment to fostering respect, inclusivity, and professional integrity across our campus.
We assure our continuous support in all your endeavors that aim to elevate both individual and institutional excellence.
— Chairperson & Managing Trustee
R.S Trust
This document stands as a testament to our collective vision and steadfast pursuit of academic and professional excellence. Each rule embodies our shared responsibility to create a nurturing environment conducive to learning and personal growth.
Let us together uphold these standards, ensuring our institution continues to be a beacon of knowledge, innovation, and ethical values.
— Principal
Vel Tech High Tech
1.1 These rules shall be called as “Service Rules for the R.S Trust and the Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College”.
1.2 These rules shall be applicable to the employees of the R.S Trust and the Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College.
1.3 These rules shall come into force with immediate effect.
In the service rules, unless there is anything repugnant to the subject or context:
2.1 “Academic Year” means year beginning with the 1st June of the calendar year and ending with May 31st of the following calendar year.
2.2 “Trust” means R.S Trust which runs the Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College.
2.3 “College” means Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College situated at #60, Avadi-Alamathi Road, Avadi, Chennai-600062.
2.4 “Designated Authority” means any person duly authorized by the Management of the Trust or by the Principal of the College.
2.5 “Employees” means all persons in whole time and part time employment of the Trust/College namely:
This excludes the labour force and contingent staff, whether permanent, officiating or temporary.
2.6 “He” means either he or she.
2.7 “Non-Vacation Staff” means all employees other than Vacation Staff.
2.8 “Principal” means the Principal of Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College.
2.9 “Rules” means the Service Rules hereunder.
2.10 “Service” includes service as probationer, and period spent on any leave with pay and period spent on deputation, but excludes leave on loss of pay.
2.11 “University” means Anna University, Chennai.
3.1 SCREENING
3.1.1 Recruitment for teaching and non-teaching posts is carried out twice a year, normally in April and November. However, additional recruitment drives may be conducted if there is an urgent requirement based on sudden increases in student intake or to meet statutory teacher-student ratio requirements.
3.1.2 The Principal / Designated Authority assesses manpower requirements based on student strength, program expansions, and any anticipated attrition due to resignation, retirement or long-term leave.
3.1.3 After internal approval, advertisements are released in prominent English newspapers at the state and national level, as well as on the official college website and AICTE portal wherever mandated. This ensures a wide pool of applicants.
3.1.4 Applications received are recorded and acknowledged by the HR Department. They are then forwarded to the respective departmental Screening Committees for scrutiny.
3.1.5 The Screening Committee verifies eligibility with respect to AICTE norms including:
3.1.6 Preference is given to candidates with strong publication records, funded projects, patents, and relevant industrial exposure which enrich teaching-learning processes.
3.1.7 Shortlisted candidates are informed through formal call letters and contacted by phone and email. The letter specifies the date, time, venue and documents to be brought for verification.
3.2 INTERVIEW
3.2.1 The Advisory Council sets up a Selection Committee in line with University / AICTE norms, ensuring fair and transparent evaluation.
3.2.2 The Selection Committee generally consists of:
3.2.3 The selection process may involve a written test, technical presentation, and personal interview. Evaluation criteria include:
3.2.4 Recommendations of the committee are documented with detailed scoring sheets and forwarded to the Governing Council for final approval.
3.3 PAY FIXATION
3.3.1 Pay for selected candidates is fixed strictly as per AICTE scales and the institution’s approved pay structure, taking into account qualification, total teaching & research experience, and exceptional achievements like patents or national awards.
3.3.2 The typical pay bands are:
3.3.3 Higher starting pay may be offered to highly accomplished professionals subject to approval by the Chairman of the Trust.
3.4 PROMOTION & CAS
Promotion under the Career Advancement Scheme (CAS) is conducted periodically based on:
3.4.2 A Promotion Committee constituted by the Chairman of the Trust evaluates applications, scrutinizes supporting documents and conducts personal interactions where necessary.
3.4.3 Promotions are approved by the Principal and Chairman of the Trust and are accompanied by pay fixation orders placing the faculty in the next higher scale.
3.4.4 Newly promoted faculty may be assigned additional administrative roles such as heading research centers, innovation cells or serving on statutory committees.
This system ensures faculty career growth remains aligned to their academic and professional development, ultimately benefiting students and strengthening institutional reputation.
4.1 WORKING HOURS, PRESENCE & AVAILABILITY
The regular working hours for faculty members are from 8:15 AM to 3:00 PM, inclusive of a 40-minute lunch break. Faculty are expected to be on campus during these hours for lectures, labs, mentoring and administrative duties. Depending on needs, they may be required to remain beyond these hours for meetings, events or special classes.
Faculty shall also be present for university examinations, admission counseling sessions, or additional duties on weekends and holidays, if assigned. Absence without approval on such days will be treated seriously.
4.2 PROFESSIONAL CONDUCT & ATTIRE
Faculty shall uphold the dignity of the teaching profession through proper decorum and attire:
Respectful interaction with students and colleagues is mandatory. Discriminatory remarks, harassment, or any form of partiality is strictly prohibited.
4.3 ATTENDANCE & LEAVE NORMS
Faculty must register biometric attendance twice daily. Leave is sanctioned only with prior approval of the HOD and Principal. Emergency leave must be notified at the earliest and post-facto approval sought.
4.4 LESSON PLANNING, DELIVERY & COURSE FILES
Each faculty shall prepare a lesson plan mapping hour-wise syllabus coverage, teaching methods and references. This is reviewed by the HOD and forms part of the official Course File which must also contain:
Course files are essential documents checked by Anna University inspections, AICTE/NBA/NAAC teams. Missing files may invite audit objections.
4.5 INNOVATIVE TEACHING & DIGITAL TOOLS
Faculty are encouraged to integrate ICT tools like smart boards, simulations, coding platforms and LMS portals. They may create digital content, upload lecture notes or quizzes to the institutional LMS to enhance blended learning.
4.6 MENTORING & COUNSELING
Faculty serve as mentors to a group of 20-25 students each. They must:
4.7 GUIDING SLOW & ADVANCED LEARNERS
Special attention is given to slow learners via remedial classes and peer tutoring initiatives. Advanced learners are encouraged to participate in hackathons, research paper contests, and take up mini projects beyond syllabus requirements.
4.8 INTERNAL ASSESSMENTS, TEST CONDUCT & EVALUATION
Faculty prepare question papers, ensure fair invigilation, and submit evaluated scripts within three working days. Marks, CO-PO attainment data, and weak student lists are shared with HODs for institutional analysis.
During tests, faculty shall patrol vigilantly, preventing malpractice. Any malpractice must be documented with a written statement from the student and reported immediately.
4.9 PROFESSIONAL DEVELOPMENT & RESEARCH
Faculty are expected to pursue PhDs, attend FDPs, workshops, publish in Scopus/SCI journals, and apply for funding under AICTE, DST, CSIR, TNSCST etc. Participation in consultancy or patent filing enhances both personal profiles and institutional standing.
4.10 STUDENT CLUBS & TECHNICAL SOCIETIES
Faculty shall actively coordinate student chapters of IEEE, ISTE, SAE, CSI and encourage students to organize seminars, technical quizzes, industrial visits, and intra-department contests.
4.11 OUTREACH & SOCIAL RESPONSIBILITY
Involvement in NSS, YRC, Rotaract activities, village adoption programs and CSR initiatives forms part of holistic teaching responsibilities, instilling societal values among students.
4.12 INSPECTIONS & UNIVERSITY COMPLIANCE
Faculty must be prepared with all records during Anna University inspection visits, AICTE EOA verification, NBA SAR scrutiny or UGC autonomous reviews. They may be called upon to present files or explain teaching methodologies to expert committees.
4.13 CONSEQUENCES OF NON-COMPLIANCE
Repeated negligence in attendance, improper record keeping, non-submission of test marks or absence during crucial inspections will attract disciplinary action ranging from warnings to withholding of increments or even termination in serious cases.
4.14 SUMMARY
Through diligence in lesson delivery, mentoring, ethical conduct, research contributions and active engagement in institution building activities, faculty contribute to realizing the College’s mission of producing globally competent graduates with strong moral foundations.
5.1 STRATEGIC LEADERSHIP
The Principal is the chief academic and administrative executive of the College, responsible for setting vision-driven goals, ensuring policy implementation and fostering a culture of excellence. He/she formulates strategic plans aligned with the mission of the Trust, overseeing new academic programs, infrastructure projects and quality benchmarks.
5.2 STATUTORY & REGULATORY COMPLIANCE
Principal ensures strict compliance with guidelines of AICTE, Anna University, DOTE, NBA and NAAC. He/she leads preparation for inspections, approvals, and timely submission of statutory returns.
5.3 ACADEMIC EXCELLENCE & FACULTY DEVELOPMENT
Principal motivates faculty to pursue higher studies, attend FDPs, publish in high-impact journals, file patents and secure funded projects. Faculty professional growth is directly linked to institutional academic quality and accreditation scores.
5.4 STUDENT DEVELOPMENT & PLACEMENTS
He/she oversees training & placement activities, MOUs with industries, guest lectures, internships, and alumni networking to ensure students graduate with both technical and employability skills.
5.5 FINANCIAL MANAGEMENT & AUDITS
The Principal prepares annual budgets, allocates funds judiciously for labs, buildings, student activities, while ensuring audits, statutory deductions, and timely payment of staff salaries and vendor bills.
5.6 REPRESENTATION & QUALITY BENCHMARKS
Principal is the official representative to AICTE, Anna University, NBA, NAAC and maintains institutional rankings through data-driven reviews, ensuring the College’s prestige and future readiness.
6.1 CURRICULUM ENRICHMENT
The Dean Academics works closely with the Principal and HODs to implement curriculum beyond university prescriptions, adding industry-relevant electives, value-added certifications, and soft skill modules.
6.2 TEACHING & ASSESSMENT QUALITY
Dean monitors lesson plans, internal tests, CO-PO mapping and OBE practices. Conducts periodic syllabus coverage audits and ensures uniform academic rigor across departments.
6.3 FDP & RESEARCH INITIATIVES
Facilitates faculty participation in national / international conferences, organizes workshops on NBA/NAAC, encourages research publications, consultancy and interdisciplinary collaborations.
6.4 EXAM PREPAREDNESS
Coordinates with Controller of Examinations to ensure smooth conduct of internal assessments, mock tests, model exams and maintains high standards of paper setting and evaluation practices.
7.1 EXAM OPERATIONS
The COE administers all internal exams, coordinating question paper setting, invigilation schedules, secure printing and dispatch of scripts. Ensures smooth conduct of university end-semester exams as per Anna University norms.
7.2 RESULTS & RECORDS
Processes internal marks, moderates if required, prepares data for Anna University portals, safeguards exam scripts for inspection. Maintains transparent result publication and grievance redressal.
7.3 MALPRACTICE & CONFIDENTIALITY
Investigates malpractice cases with discipline committees and enforces penalties as per university statutes. COE ensures utmost confidentiality of papers, marks, and result processing data.
8.1 CONTINUOUS IMPROVEMENT SYSTEM
The Internal Quality Assurance Cell (IQAC) drives systematic quality enhancements by collecting feedback from students, alumni, parents and employers, preparing AQARs and coordinating NAAC related processes.
8.2 BENCHMARKS & DOCUMENTATION
Maintains extensive records on teaching-learning, research, placements, student support and prepares institutional data for rankings like NIRF, ARIIA, and for regulatory compliance reports.
9.1 ACADEMIC LEADERSHIP
The HOD coordinates all academic activities within the department, ensures lesson plans are prepared, labs are maintained, and curriculum delivery is effective. Chairs department meetings to review syllabus coverage and student performance.
9.2 RESEARCH & INDUSTRY CONNECT
Promotes research proposals, oversees funded projects, consultancy and encourages MOUs with industries for internships and placement support.
9.3 STUDENT DEVELOPMENT
Identifies slow learners for remedials and grooms advanced learners for competitive exams. Encourages participation in student chapters of professional bodies, conferences and tech fests.
9.4 FILES & ACCREDITATION
Ensures NBA/NAAC compliance by maintaining all course files, lab manuals, mentoring records, and internal audits for department preparedness during inspections.
10.1 OFFICE MANAGEMENT
The Administrative Officer supervises daily office operations, oversees file maintenance, admissions records, dispatch registers, and coordinates with Principal for official correspondences.
10.2 HR & STATUTORY COMPLIANCE
Maintains staff service records, processes EPF/ESI, professional tax, prepares salary statements and ensures compliance with labour laws and audits.
10.3 SUPPORT FUNCTIONS
Manages transport concessions, bonafide certificates, EPF returns and displays notices. Coordinates with placement office for alumni data, student eligibility certificates and furnishes data for statutory inspections.
Administrative office stands as the backbone of the institution, ensuring seamless non-academic operations that support the College’s educational mission.
11.1 OBJECTIVE & ROLE
The Physical Director heads the Department of Physical Education and is responsible for creating a vibrant sports culture in the campus. This includes organizing coaching camps, training schedules, ensuring availability of facilities, and motivating students to actively participate in sports and games at all levels.
Sports play a crucial role in the holistic development of students, building teamwork, leadership, stress management and overall well-being. The Physical Director acts as a mentor, strategist, event planner and counselor for sports aspirants in the college.
11.2 DISCIPLINE & CAMPUS ORDER
The Physical Director supports the Principal in maintaining general discipline within the campus, especially during large gatherings, functions and matches where student groups congregate. He/she ensures that all sports participants uphold the reputation of the College through disciplined behavior on and off the field.
11.3 INFRASTRUCTURE & EQUIPMENT MANAGEMENT
The Physical Director plans usage of playfields, courts and gymnasium facilities, ensuring regular maintenance, markings and safety standards. He/she maintains an up-to-date inventory of sports equipment, processes indents for new gear, arranges for repairs or replacements, and submits annual stock verification reports to the Principal.
11.4 BUDGET PREPARATION & UTILIZATION
Every academic year, the Physical Director prepares a detailed budget proposal for the Department of Physical Education covering costs for equipment, tournaments, inter-collegiate participation, coaching camps, refreshments and awards. Post utilization, expenditure statements are prepared and presented to the Principal for review and records.
11.5 TIME SCHEDULING & STUDENT ACCESS
A transparent schedule is drawn to allow various batches of students access to sports grounds and facilities without overcrowding. Specialized morning and evening sessions may be arranged for students preparing for university tournaments.
11.6 UNIVERSITY & DISTRICT LEVEL EVENTS
The Physical Director represents the institution at Anna University zonal and inter-zonal meetings and coordinates student teams for participation in athletics and games. He/she ensures timely registration, eligibility certification, travel, lodging and escorts during away tournaments.
The department also organizes invitational tournaments, coaching camps and workshops on sports nutrition, injury management and game psychology for the benefit of students.
11.7 STAFF TRAINING & DEVELOPMENT
The Physical Director arranges periodic orientation for assistant coaches, support staff and groundsmen on best practices, safety protocols and record keeping. Attends national or state level seminars on physical education to stay updated with evolving methodologies and training techniques.
11.8 RECORD KEEPING & ACHIEVEMENTS
The department maintains individual performance records, team statistics and college achievements in sports, submitting these annually to the IQAC for NAAC documentation and for display on the College website and prospectus.
11.9 INTER-DEPARTMENTAL & INTRA-MURAL SPORTS
The Physical Director organizes annual inter-departmental competitions fostering friendly rivalry, team bonding and identification of talents for higher competitions. Staff tournaments are also conducted to promote fitness among teaching and non-teaching employees.
11.10 COMMUNITY OUTREACH
Encourages students to conduct sports clinics for nearby school children, aligning with the College’s commitment to community engagement and social responsibility.
Through these collective initiatives, the Department of Physical Education becomes a cornerstone in developing well-rounded graduates embodying discipline, resilience and leadership qualities.
12.1 ROLES & RESPONSIBILITIES
The Librarian heads the central library, responsible for managing all library operations including procurement, cataloguing, circulation, stock verification, and overall development of print and digital resources. He/she ensures the library meets AICTE, Anna University and NBA/NAAC norms on volume counts, journals, e-resources and user services.
12.2 PROCUREMENT & DATABASE MANAGEMENT
Collects indents from all departments, finalizes purchase lists in consultation with HODs and Principal, processes orders, and maintains accession registers for books and journals. Periodically weeds out obsolete volumes with due approvals and arranges for binding or preservation of valuable journals.
12.3 DIGITAL LIBRARY & E-RESOURCES
Manages subscriptions to IEEE, Springer, Science Direct, J-Gate and NPTEL repositories. Organizes training sessions for students and faculty on accessing e-journals, plagiarism check tools, project repositories, and online databases.
12.4 AUDITS & STOCK VERIFICATION
Prepares annual stock verification reports, loss or damage reports, and processes condonation as per norms. Maintains statistics of daily users, circulation records, and helps IQAC with data on library usage for NAAC/AQAR submissions.
12.5 LIBRARY ORIENTATION
Conducts orientation programs for new batches, explains usage of OPAC, classification systems, library ethics and fines. Plans library weeks with book exhibitions, quiz contests to build reading culture.
13.1 LAB INSTALLATION & MAINTENANCE
Technical staff assist in setting up laboratory infrastructure, installation of equipment and periodic calibration to ensure experiments yield accurate results, meeting university syllabus specifications.
13.2 PRACTICAL CLASS SUPPORT
They prepare materials, maintain lab manuals, guide students on using instruments safely and help faculty conduct practicals smoothly. Maintain consumable stock registers and place indents for timely replenishment.
Ensure electrical, chemical, mechanical labs comply with safety protocols. Periodically test fire extinguishers, maintain MSDS sheets for chemicals, and keep labs clean and hazard-free.
13.4 RESEARCH & CONSULTANCY SUPPORT
Assist faculty and students during funded project experiments, prepare samples or prototypes, handle specialized software and CNC equipment where applicable.
13.5 EVENT & WORKSHOP RESPONSIBILITIES
Take charge of technical setups, demo kits, AV aids during seminars, symposiums, or department fests, ensuring glitch-free operations that enhance the reputation of the institution.
14.1 FINANCIAL ADMINISTRATION
The Accounts Officer manages all financial transactions of the institution including fee collections, vendor payments, staff salaries, statutory deductions and maintaining ledgers in accounting software as per best practices.
14.2 BUDGETING & EXPENDITURE CONTROL
Prepares annual budgets, monitors department-wise expenditures, and submits periodical financial reports to the Principal and Trust for review and future planning.
14.3 AUDITS & TAX FILINGS
Facilitates monthly internal audits and yearly external statutory audits. Files TDS, GST, EPF/ESI returns timely ensuring compliance. Handles staff income tax statements and issues Form-16s.
14.4 PROJECT ACCOUNTS & SPECIAL GRANTS
Maintains dedicated accounts for AICTE, DST or other funded projects ensuring utilization strictly as per guidelines, maintaining transparency for funders and regulatory inspections.
Thus, the Accounts Office safeguards financial integrity and sustains the institution’s operational needs effectively.
15.1 LESSON PLANS & DELIVERY
Faculty prepare hour-wise lesson plans linking topics to Course Outcomes (COs) as per OBE standards. Innovative teaching methods such as flipped classrooms, coding demos, or case studies are encouraged to boost student engagement.
15.2 COURSE FILE REQUIREMENTS
Each subject’s course file must have:
15.3 LABORATORY FILES & RECORDS
Lab in-charges prepare manuals, maintain calibration records, batch-wise student attendance, performance sheets, and ensure labs are audit-ready for Anna University or NBA teams.
15.4 ENGAGING DIFFERENT LEARNERS
Slow learners receive extra tutorials, while advanced learners are guided for GATE/CAT, competitive coding platforms and paper publications. Faculty must actively counsel students and maintain notes in mentoring files for quality audits.
15.5 FEEDBACK & CONTINUOUS IMPROVEMENT
Faculty act on feedback from students, parents and alumni to adapt teaching. Regular surveys help refine curriculum delivery, boosting institutional standards and rankings.
16.1 INTERNAL ASSESSMENTS
Internal assessments are integral to evaluating students’ continuous progress. Each semester shall have a minimum of three internal tests in addition to model exams, covering the entire syllabus in phases. Question papers should follow university patterns with unit-wise CO mapping.
16.2 INVIGILATION & CONDUCT
Faculty assigned as invigilators must strictly monitor exam halls, moving around constantly to deter malpractice. Sitting in one place or reading personal material is strictly prohibited during invigilation duty.
16.3 EVALUATION & FEEDBACK
Answer scripts must be evaluated within three working days of exam completion. Marks and remarks should be recorded transparently in departmental registers and shown to students for learning feedback.
16.4 MALPRACTICE HANDLING
Any instance of malpractice must be documented with the student’s written statement, signed by the invigilator, HOD and student, and reported to the Controller of Examinations for disciplinary proceedings.
16.5 FAIR INTERNAL MARKS
Internal marks are awarded purely on merit, without bias of region, language or personal acquaintance, ensuring credibility of institution assessments during university scrutiny.
17.1 RESEARCH & PUBLICATIONS
Faculty presenting papers in peer-reviewed journals or international conferences are eligible for incentives as per institutional norms. Registration fees, TA/DA are provided for selected publications, subject to producing acceptance letters and peer review proofs.
17.2 BOOK WRITING & MONETARY REWARDS
Faculty authoring textbooks in core engineering, management or science subjects approved by reputed publishers receive incentives, typically up to Rs.10,000 per book, enhancing academic credentials.
17.3 FUNDED PROJECTS & CONSULTANCY
Principal Investigators of AICTE/DST/CSIR or industry sponsored projects receive cash awards based on grant sizes, in line with UGC sixth pay and institutional consultancy norms, encouraging more faculty to pursue high-value R&D.
17.4 HIGHER STUDIES & ON DUTY SUPPORT
Faculty enrolled for M.E./Ph.D under part-time or sponsored categories receive “ON DUTY” for university exams and occasional research visits, subject to executing service bonds ensuring knowledge is retained in the institution.
18.1 CASUAL & EARNED LEAVE
Faculty are entitled to 12 days of casual leave per academic year, with maximum 2 days in a month. Leave must be pre-approved with arrangements for class coverage indicated. Uninformed absence or frequent last-minute CL may lead to disciplinary action.
18.2 VACATION FOR TEACHING STAFF
Teaching faculty are eligible for up to 45 days of vacation in an academic year, regulated by the Principal. Absence during sanctioned vacation is counted as vacation. Any leave beyond this attracts Loss of Pay (LOP).
18.3 MATERNITY & COMPENSATORY LEAVE
Women faculty are eligible for maternity leave up to 90 days, twice during service tenure. Employees working on declared holidays earn compensatory leave to be availed within a month, unavailed comp off lapses automatically.
18.4 ON DUTY FOR ACADEMIC ASSIGNMENTS
“ON DUTY” is granted for valuation work, external practical exams, attending board meetings, subject to Anna University or recognized external engagements. Evidence must be submitted for records.
19.1 GENERAL CONDUCT
Every employee shall maintain absolute integrity, devotion to duty and act in a manner befitting the profession. They shall not engage in any outside business or employment without written permission from the Management.
19.2 POLITICAL & PUBLIC ACTIVITIES
Faculty and staff are prohibited from participating in political activities or movements which may harm the institutional reputation. Breach invites disciplinary proceedings.
19.3 CONFIDENTIALITY & INSTITUTION SECRECY
No employee shall divulge confidential data or decisions of management, students’ personal records, or examination matters to unauthorized persons. Violation will result in severe penalties including termination.
19.4 DISCIPLINARY ACTIONS
Misconduct may lead to written warnings, withholding of increments, suspension or dismissal, following an inquiry by a committee constituted by the Chairman.
20.1 APPRAISAL SYSTEM
Faculty performance is evaluated annually based on:
Performance scores impact annual increments, promotions under CAS and awards.
20.2 SELF-DECLARATION & UNDERTAKING
At the time of joining, every employee must sign an undertaking agreeing to abide by these service rules. Any violation can result in termination without terminal benefits if proved through disciplinary procedures.
By committing to these policies, all staff become stakeholders in upholding the institution’s vision of excellence, ethics and national service.
21.1 CASUAL & EARNED LEAVE
Each employee is entitled to 12 days of Casual Leave (CL) and earned leave as may be prescribed, in an academic year. CL should be planned in advance with suitable class arrangements mentioned in the leave application. More than two CL in a month may require justification to the Principal.
21.2 MATERNITY LEAVE
Women employees may avail maternity leave up to 90 days, limited to two times during total service tenure. Extension beyond this period shall be treated as Leave on Loss of Pay (LOP) subject to special approval from Management based on individual cases.
21.3 COMPENSATORY & SPECIAL LEAVE
When an employee works on declared holidays for institutional duties like admission counseling, exams, or university assignments, one compensatory leave is accrued per day. Such leave must be availed within the next 30 days, else it lapses automatically.
21.4 LEAVE ON LOSS OF PAY (LOP)
Employees exhausting all eligible leave may be permitted LOP at Management discretion. Such period does not affect continuity if specifically granted for approved higher studies, otherwise it is treated as break in service for accrual benefits.
21.5 VACATION POLICY FOR TEACHERS
Teaching staff may avail up to 45 days of vacation split during semester breaks as notified by Principal. They are required to report one week prior to reopening and be available on the last working day. Any absence without permission during vacation is treated as LOP.
22.1 NOTICE PERIOD FOR RESIGNATION
Employees intending to resign must submit a resignation letter with a two-month notice, co-terminus with the academic semester end to ensure academic continuity. Alternatively, two months’ salary in lieu may be provided.
22.2 TERMINATION FOR CAUSE
The Management reserves the right to terminate services without notice in cases involving:
In such cases, no notice period pay or terminal benefits accrue.
22.3 NEWLY APPOINTED FACULTY OBLIGATION
New faculty must serve at least one complete academic year. If resignation occurs during vacation, vacation salary shall be forfeited.
22.4 EXIT FORMALITIES
On resignation or termination, staff must submit clearance certificates from library, lab, stores, administration and accounts sections to enable final settlement of dues.
23.1 FACULTY QUALIFICATIONS
For Management faculty, First Class MBA plus relevant experience as specified by AICTE Handbook.
23.2 PAY SCALE STRUCTURE
Higher pay packages may be sanctioned for outstanding candidates by the Selection Committee with Chairman’s approval.
24.1 SERVICE RULES ACCEPTANCE
Every employee, on appointment, shall read and understand these service rules thoroughly, and sign an undertaking stating:
“I have read, understood and agree to abide by the above service rules and responsibilities. I accept that any breach may result in disciplinary action including termination as per institutional policy.”
This signed undertaking is retained in the employee’s personal file by HR for records.
24.2 FINAL DECLARATION
By mutual trust and transparent compliance with these rules, all employees contribute towards the vision of Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College to deliver excellence in technical education, uphold ethics, and nurture responsible graduates who serve the nation with integrity and innovation.
Vel Tech High Tech Dr.Rangarajan Dr.Sakunthala Engineering College
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