Vel Tech HighTech Engineering College | Top 10 Engineering college TN

Discipline Committee

Constitution

Vel Tech High Tech Dr. Rangarajan Dr. Sakunthala Engineering College adheres certain standards of behavior like Courtesy, Respect, Honesty, Integrity, and Safety.
have complete control of their life, both within and outside of their home and workplace
A Disciplinary Committee/Internal Complaints Committee(ICC) is formed to enforce these standards of behavior to facilitate an environment that is conducive to learning and academic achievement.
There are two major areas of jurisdiction are Academic and Non – Academic.
The Chairperson and other members of the committee handle cases of both the Academic and Non-Academic Misconduct. The Chairperson in the College will convene the committee, which is comprised of several faculty members.
Students who engage in academic misconduct or violate the standards of the College community in other ways may be brought before the College’s disciplinary committee/Internal Complaints Committee(ICC).
If students are found guilty of misconduct, the disciplinary committee has the right to impose sanctions ranging from probation to suspension or expulsion.

Purpose

The College Disciplinary Committee/Internal Complaints Committee(ICC) takes keen interest to maintain discipline and order in and outside college campus during the college working hours.
It also wants to uphold the academic integrity and good name of the college both in and outside the campus.
The committee will assist the college authorities in its efforts to completely eradicateragging, use of alcohol, use of drugs, and physical violence against teachers, fellow students and fellow residents, etc.
Indulging in suchanti-social activities will attract strictest disciplinary action including dismissal.
The committee will take initiative in organizing talks and plays to spread the messages of good citizenship to the students’ community.

Objective

The ultimate goal of the student disciplinary system is to ensure a fair and orderly proceeding on questions of possible student misconduct.

Every member of the College – student, faculty, other academic appointees, and staff – makes a commitment to strive for personal and academic integrity.
To treat others with dignity and respect.
To take responsibility for individual and group behavior.
To act as a responsible citizen in a free academic community and in the larger society.

Any students conduct, on or off campus, of individuals or groups that threatens or violates this commitment may be subjected to the action of the Disciplinary Committee.

Authority

The Disciplinary Committee/Internal Complaints Committee(ICC) has the authority to admit and dismiss (suspend) students and the responsibility for all matters involving student discipline.
The Faculty has delegated to the ChairPerson and to the college Rules and Discipline Committee, the authority to dismiss a student, i.e., to impose temporary or permanent suspension.

Responsibilities & Rules

The Disciplinary Committee/Internal Complaints Committee(ICC) has the authority to admit and dismiss (suspend) students and the responsibility for all matters involving student discipline.
The Faculty has delegated to the ChairPerson and to the college Rules and Discipline Committee, the authority to dismiss a student, i.e., to impose temporary or permanent suspension.

Responsibilities

To hear charges brought against any Participant.
To ensure that current standards and practices in the college system are respected and to exercise disciplinary power over members for infringement of the rules and practices governing the college activity;
The disciplinary committee shall have regulations on its disciplinary powers and disciplinary procedures, which shall be subject to approval by the general assembly.

Rules and Regulations governed by Disciplinary Committee/Internal Complaints Committee(ICC)

Dress code rules

The student must comply with all dress standards and policies of the college. Students are required to wear proper attire and practice good business etiquette.

Days to wear Corporate dress (Blazer)

On those days of week as stipulated by Department/ Institutions of college and on occasions like training, seminars, Conferences, Workshops, Placement interviews, College day events, Fest Events, Laboratory classes & Examinations.

Prohibited Dress and Discipline Code

Men:

Funky Jeans, Low waist Jeans, Low waist formal pants, T-Shirts, Printed T-Shirts, Half pants, Coloured and printed funky shirts, Cargo pants, six pockets, wearing Chapples. Long Beard, Long and Uncut hair, wearing of Ear rings.

Women:

Mini Skirts, T-Shirts with low Neck cut, Printed Funky shirts, short tops, Jeans, shorts, Sleeveless shirt/Tops, cargo pants, Six pockets, sleeveless Blouses, High heeled Shoes, Midis, Skin tight pants and the like, wearing chapels, etc.
Wearing and display of ID Cards
Students have to wear the ID cards issued by the college throughout their stay in the campus. Entry to the campus will be allowed only on production of ID to the security agency at the Main gate.

Harassment and Ragging

Harassment (Physical, verbal, graphic, written or electronic) or intimidation that is sufficiently severe, pervasive or persistent so as to threaten an individual or limit the ability of the student to work, study or participate in any activity is subject to suitable legal action. Ragging in any form is strictly banned. Persons indulging in this will be punished and imprisoned as per the rules of Supreme Court of India.

Anti—Social Activities

The use of illegal drugs and alcohol is not permitted in the campus as well as abuse or misuse of prescription drugs. Gambling contests or unauthorized games in the campus premises and at any functions are strictly prohibited.

Use of Cell Phones

As a matter of strict policy, the college has banned use of mobile phones inside campus except in hostels. Our faculty and security have been authorized to confiscate mobiles from students who are violating the rules. These mobiles will not be returned to the students. Students are strictly not permitted to carry IPods, MP3 Players, cameras or any other gadgets.

Unauthorized Possession

Theft or unauthorized possession of campus property or property of other students, faculty member or a visitor on campus premises is subject to prosecution, as per Indian Laws.

Dishonesty

In non-academic college matters, dishonesty or knowingly furnishing false information is not acceptable. Fraud, forgery, alteration or unauthorized use of documents, college records or instruments of identification with intent to defraud or deceive is subject to legal action.

Tampering

Tampering with campus telephones, access codes or falsely using telephones is unacceptable. This includes accessing the answering machines or voice mail of another student faculty member on campus.
Unauthorized soliciting and use of college branding
Unauthorized soliciting or canvassing by any individual, group or organization in college premises is strictly prohibited.

Action Taken

Various disciplinary actions taken by the committee according to the nature and degree of violation of rules by the students after deliberations of the committee can be as under:-
- Withdrawal from College rolls.
- Cancellation of hostel allotment
- Formal warning with information to parents / guardian.

Meeting & Documentation

Meeting:
The college Disciplinary Committee/Internal Complaints Committee(ICC) keeps effective watch over maintenance of discipline and enforces the code of conduct in routine daily matters. A team nominated by the Chairperson, will compromise the committee. The committee will meet on quarterly / required basis. Any student charged with misconduct is urged to consult with the committee Chairperson of the College Rules and Discipline Committee to be informed of the procedures that will be followed and to receive assistance in preparing a defense.

Documentation:
Any records of hearings or of disciplinary action taken against the student will be retained by the College under confidential in a cover with Student Mentoring Department and also in the SDP Register which will not be provided to any third parties except where the College is required to comply with statutory and other legal provisions. Disciplinary decisions (as opposed to records of hearings) will be communicated to relevant department staff. Where the disciplinary decision has led to the imposition of a disciplinary measure, in the case of the removal of access to specific College facilities, an oral warning, a written warning or a final written warning then the reason for that measure will also be shared. Where the disciplinary measure is dismissal from the College then the reason for this will not be shared.

S.NO	NAME OF THE MEMBER	DESIGNATION
1	Dr.V.R.Ravi	Chairman
2	Dr.D.Yuvaraj	Co-Chair
3	Dr.M.Gopinath	Convenor
4	Dr.R.Suresh	Member
5	Dr.S.Durga Devi	Member
6	Dr.M.Malleswari	Member
7	Mr.Pradeep Katta	Member
8	Dr.J.B.Veeramalini	Member
9	Dr.B.Bharathiraja	Member

Academic Year 2022-2023
S.No.	Date of Meeting	Semester	Agenda
1	23.12.2022	ODD	Incident Review – Misconduct by Student Disruptive behavior during lectures or practical sessions Habitual absenteeism from classes or labs Damage of college property Examination Malpractice in internal tests
2	02.06.2023	Even	Students frequently arrive late in the morning Accessing inappropriate websites or content on campus networks Rivalry between groups can lead to violence on campus Not paying attention during lectures
3	25.11.2022	ODD	Classroom behavior- Instances of repeated late entry and classroom disturbance. Counseling sessions conducted for minor violations. Surprise mobile phone checks during lectures and labs. Create student discipline ambassadors at the department level. More CCTV surveillance points added in common areas
4	27.04.2022	Even	Collaboration with NSS/NCC to engage habitual absentees in social responsibility programs. Joint rounds by faculty and student council during lunch and dispersal time. Zero indiscipline reports during annual day and symposium events. Install suggestion boxes in departments for anonymous reporting. Mentor-mentee tracking used to record repeated behavioral patterns.

Minutes Agenda 2023-2024

Academic Year 2023-2024
S. No	Date of Meeting	Semester	Agenda
1	20.10.2023	ODD	Review of previous meeting minutes Review of Anti-Ragging Policies and Procedures Concern over Student discipline in library Incident Report: Violation of Dress Code Examination Malpractice in internal tests Any other points with permission of the session chair to be addressed.
2	05.09.2023	ODD	Increase in student absenteeism during internal exams was noted; circular to be issued. Reports of minor indiscipline in the cafeteria area; requested admin to increase supervision. One case of group misconduct in the laboratory was addressed with counselling. Class advisors appreciated for Mentor Mentee Talk. Planned a “Discipline Awareness Talk” by the HOD (Students) in the upcoming days and address the students regularly.
3	28.03.2024	Even	Review of previous disciplinary actions and follow-up to be submitted. Discussion on recent disciplinary incidents and action taken measures to be highlighted. Measures to improve student discipline on campus and strictly monitored. Regular initiatives will be conducted to educate students about institutional rules, expected conduct, and the consequences of ragging, fostering a culture of accountability and respect on campus. Students frequently arrive late in the morning
4	09.02.2024	Even	· Surprise Inspections and Monitoring: Surprise checks were conducted in common areas, during which minor behavioural concerns were identified and addressed. · Transport Conduct Issues: Complaints were received from bus in-charges regarding students shouting and standing during transit, which have been taken up for corrective action. · Behavior Reporting System: Department faculty have been requested to submit monthly student behavior reports via Google Forms to enable systematic tracking and consolidation. · Planned Motivational Session: A motivational talk on “Professional Conduct & Ethics” is scheduled for pre-final year students to reinforce values of discipline and responsible behavior. · Hostel Discipline Enhancement: It was suggested that notice boards displaying discipline guidelines be installed on all hostel floors to ensure constant visibility and awareness

Meeting Agenda 2024-2025

Academic Year 2024-2025
S.No	Date of Meeting	Semester	Agenda
1	24.07.2024	ODD	Review of previous disciplinary actions and follow-up Discussion on recent disciplinary incidents Measures to improve student discipline on campus Awareness initiatives on rules and conduct
2	06.09.2024	ODD	· Dress Code Violations: A few instances of students violating the dress code on event days were reported. Departments have been instructed to strictly enforce dress code guidelines. · Mentoring for Accountability: Class advisors recommended incorporating dedicated conduct mentoring sessions to enhance student responsibility and accountability. · Parental Involvement: Parents of students with repeated disciplinary issues will be invited for one-on-one meetings scheduled for the upcoming month to collaboratively address concerns. · Active Student Discipline Volunteers: Student Discipline Volunteers from three departments have shown commendable proactiveness in upholding campus decorum and discipline.
3	10.10.2024	ODD	Skipping classes and poor attendance. Violation of safety protocols in chemistry lab Using mobile phones during lectures Use of campus facilities for unauthorized activities Talking during lectures despite warnings
4	12.03.2025	Even	Disrespectful Conduct: Instances of disrespectful behavior towards faculty and staff have been observed, affecting the overall learning environment and requiring corrective action. Dress Code and ID Compliance: Several cases of non-compliance with the prescribed dress code and mandatory ID display have been reported, undermining campus discipline. Altercations: Verbal and, in some cases, physical altercations between students have occurred, highlighting the need for conflict resolution and stricter enforcement of conduct policies. Assignment Deadlines: A number of students have repeatedly submitted assignments late despite multiple reminders, impacting academic progress and necessitating closer monitoring.
5	14.02.2025	Even	Reviewed previous semester's disciplinary actions and outcomes. Informed faculty to maintain a monthly discipline register for each class. Reiterated the need to control mobile usage inside classrooms and labs. Decided to display code of conduct posters in all departments and hostels. Planned orientation session on student discipline for first-year students.
6	04.04.2025	Even	· Reduction in Indiscipline Cases: A noticeable decrease in reported indiscipline cases was observed following targeted awareness initiatives. · Monitoring Attendance Issues: The discipline monitoring team highlighted cases of repeated latecomers and absenteeism in certain departments for further attention. · Improved Behavior at Events: Student behavior showed marked improvement during college events and festivals, reflecting the positive impact of ongoing discipline efforts. · Peer Monitoring and Volunteers: Plans were made to implement a peer monitoring system and assign student discipline volunteers to promote self-regulation. · Parental Engagement: It was recommended to involve parents proactively for students exhibiting repeated violations to foster accountability and support corrective measures.

MEETING NO : VTHT/DC/001/24-25

DATE : 24.07.2024

VENUE : Thomas Alva Edison Hall

MEMBERS PRESENT

SL.NO	NAME OF THE MEMBER	DEPT	DESIGNATION
1.	Dr.V.R.Ravi	ECE	Chairman
2.	Dr.Suresh R	Mechanical	Co-Chair
3.	Dr.M.Gopinath	Biotech	Convenor
4.	Dr.R.Suresh	Mechanical	Member
5.	Dr.S.Durga Devi	CSE	Member
6.	Dr.M.Malleswari	IT	Member
7.	Mr.Pradeep Katta	S&H	Member
8.	Dr.J.B.Veeramalini	Chemical	Member
9..	Dr.B.Bharathiraja	Chemical	Member

AGENDA:

Review of previous disciplinary actions and follow-up
Discussion on recent disciplinary incidents
Measures to improve student discipline on campus
Awareness initiatives on rules and conduct

MEETING MINUTES:

The members were addressed by the Dean, during which various points were discussed and conveyed:

MEETING MINUTES

Review of Previous Actions
Discussion on Recent Incidents
Improvement Measures
Awareness and Orientation
Uniform and ID card Compliance

POINTS DISCUSSED

All prior disciplinary issues (e.g., late reporting, uniform violations) were addressed with appropriate warnings or counseling.
Use of mobile phones in classrooms against policy. Action: Phones were confiscated and returned with a warning note to parents.
More faculty patrols during breaks and lunch hours.
Students without ID cards will not be allowed entry.
Introduce entry logs for latecomers and unauthorized exits.
A system to notify parents about repeated disciplinary concerns via email/SMS was proposed and approved.

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